Thursday, 26 July 2012

All aboard (please) ...

We need help!

Draycott Festival of Arts and Gardens is now well established in the cultural and social calendar of the Erewash area, taking place annually over the Bank Holiday weekend at the beginning of May. We have a small team who helped during the 2012 festival but need more help!
Alysn who has coordinated the Festival since it’s inception, is unfortunately not available from 2013 and Stevie, who has been another mainstay of the festival organisation is also due to work commitments, unable to be available next year. The team from 2012 are on board and ready to go again but extra help would be appreciated.
All new helpers will be supported by Alysn and others who have helped in the past. Volunteers could be based anywhere, some tasks can also be completed mostly electronically others will involve being 'on site' for some time at least.
If you have any queries or want to ask for further details, please ask Alysn via or call The Beetroot Tree (01332 873929). The next planning meeting is to be held at The Beetroot Tree at 5.30pm Wednesday September 26th.

We have particular 'holes' in the organizing group at the moment for:
Fundraising: This enables us to have workshops and performers taking part in the festival which would not otherwise be possible. We have several sponsors who we regularly approach, but always can do with more.
This would be good experience for someone wanting to get involved in the world of funded events. Alysn will be able to guide you through the funds we are already aware of.
Publicity: Writing press releases and organizing the poster/flyer distribution (the design and print of this is sorted out), using any relevant social media and other methods to publicize the event.
Adverts: This year from local businesses had adverts in the programme and a few more would be valuable. This requires someone to approach and convince local businesses to advertise, then ensure the artworks and payments are sorted out.
Programme: We need someone competent on either 'Microsoft Publisher', 'InDesign' or similar to put together the trail programme which is given out at the festival.
Refreshments: A person who can run the refreshments at the church hall. This is a valuable addition to the festivals income. It involves doing a shop or two for the food (consisting of a simple array of cakes and drinks), being at the hall for some of the weekend and finding a couple of other volunteers to help over the festival weekend.
General helpers: To help with jobs such as putting the banner out, signs out for the weekend and back in, putting the 'goody bags' for venues and artists together and distributing them to the venues. People to sell programmes and make sure that the artists and venues are all okay over the weekend.

Help to find and fund performers and activities ...

Coordinate artists and venues ...
So contact ... or call The Beetroot Tree (01332 873929). 
The next planning meeting is to be held at The Beetroot Tree at 5.30pm Wednesday September 26th.


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